- Add new accounts at anytime.
- Aging: Calculate as of a prior date if desired
- Cash Flow Graphing and Analysis
- Cash Management Module: Reconcile A/R and A/P check deposits, Cash transfers, Cash reverse transactions, etc.
- Check Administration Utility – Process manual or system generated checks.
- Check Register Printing.
- Can Enter “Manual” Checks.
- Can User Laser Generated Checks from Blank Check Stock to improve security.
- Print an Instant Check without an Invoice.
- Write Checks from Multiple Checking Accounts.
- End of Period Utility:
- Graphs of Activity available.
- G/L Posting - Distribute invoice costs by General Ledger accounts,inventory item, or inventory receipt(s) automatically.
- “Hold” Status on A/P Checks – when A/P check is on hold, a window would automatically pop-up to allow user to specify the restriction on that A/P check.
- Invoice Entry & Processing: Intuitive and deep functionality.
- Automatically matches to the original purchase order and receipt!
- Batch process available.
- Cash Discounts – for inventory items can be posted to other GL accounts!
- Change open invoice status
- Default settings for normal G/L distribution patterns.
- Discrepancy – user can create a debit memo to the vendor without rekeying!
- Drill Down on any Field for vendor names, G/L accounts etc.
- Inter-company Transfers
- Lost Discounts – Reports “lost discounts’ by vendor!
- NO Invoice – Can create AP from the receipt against the PO without an invoice!
- Notes Section.
- “On-Hold” Option!
- Other Buttons to house more information
- Prevents duplicate invoice/reference numbers
- Prevents over-distributing the invoice amount
- Recurring Invoice Utility
- Remarks Section
- Stock Receipt – Can display online and match with vendor invoice!
- Unearned discount – Allows deduction of unearned discount!
- Inquiry Screens: Intuitive lookups. [See “Drill Downs” section]
- Multiple Accounts for each Vendor.
- Payment & Check Processing:
- Checks – Supports checks on multiple unlimited bank accounts!
- Checks Forwarding – Allows checks to be forwarded to a Third party such as another company or buying group!
- Checks Reconciliation – For manual input or electronic media (tape or EDI transmission) from bank!
- Check Void – Reverses all effects, including G/L Journal Entry, when a check is voided!
- Displays last vendor payment amount and date!
- Invoice Selection – Selects from Screen; Vendor; amount due; Discount date; or Maximum $ amount for check run!
- Recurring payments can be automatic!
- Payment Inquiries (check approval, service charges, etc.)
- PO Inventory Adjustments: Can make adjustments to the inventory record
- PO Reconciliation: - Adjust receipt costs and automatically allocate those cost adjustments to inventory.
- Posting: automatic posting to G/L simultaneous to check generation.
- Process partial or full payment of invoices.
- Project Number: Tag any revenue or expenditure to a project.
- Reports: That show posting dates, relevant data & filter out other info.
- Reversals – A/P batch reversal can be done automatically.
- Sort Data in columns by clicking on Column Headings.
- Sort Transactions: by posting dates or batch numbers.
- Validation for Vendor Invoice Numbers
- Voids: Voided Invoices by Customer Tracking.
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